Removal of Incomplete and 4

Removal of incomplete Removal of incomplete must be done within the prescribed time of one academic year by passing an examination or meeting all the requirements for the subject, after which the student shall be given a final grade based on his/her overall performance. 

There shall be a regular period for removing grades of “INC” before the start of the semester. Such grade may no longer be improved after the end of the third regular removal period immediately flowing the semester/term in which the grade was incurred. If a grade of ‘4’ is received after removing an ‘INC’, this must be removed within the remaining portion of the prescribed portion for the removal of the original grade of ‘INC’. 

If the ‘INC’ is due to failure to take the final examination, the ‘INC’ may be removed without a fee under the following conditions: 

Taking the final examination during the regular examination period within the allowed period of one year, if the subject in which a student got an ‘INC’ is included in the schedule of examinations. 

Within the regular 10-day removal examination period preceding the registration in each semester; provided that the examination for the particular subject is taken at the time that it is scheduled. 

Removal examinations may be taken at other times, subject to the next paragraph, on recommendation of the Dean and upon payment of the required fee. 

Students who are not enrolled in any subject but who want to complete an ‘INC’ must enrol for residence. Registration for residence should be done during the regular enrolment period. Students shall pay the registration fee. If the ‘INC’ is to be removed by an examination, the student shall also pay the removal fee, if it is required. 




Removal of grade of ‘4’ There shall be a regular period for removing grades of ‘4’ before the start of each semester. Such grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred (i.e., one academic year). 

A grade of ‘4’ received after removing a grade of ‘INC’, however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of ‘INC’. 

A grade of ‘4’ can be removed ONLY by taking a removal examination within the prescribed period. If a student passes the re-examination a grade of ‘3’ is given, otherwise, a ‘5’. Only one re-examination is required. 

Removal examinations may be taken at other times upon approval of the Dean and upon payment of required fee. 

Students who are not enrolled in any subject but who want to remove a grade of ‘4’ must enrol for residence. Registration for residence should be done during the regular enrolment period. Students shall pay the registration fee. In order to take the removal examination, the removal examination fee, if required should be paid. 



Scholastic Standing

Good scholastic standing 
A student is in good scholastic standing, if, at the end of the semester, s/he obtains final grade of ‘3’ or better in at least 75% of the total number of academic units in which s/he is registered.

Warning
Any student who obtains final grades at the end of the semester below 3 in 25% to 49% of the total number of academic units in which he is registered shall be warned by the Dean to improve his work.
ProbationAny student who, at the end of the semester, obtains finals grades below 3 in 50% to 75% of the total number of academic units in which he has final grades shall be placed on probation for the succeeding semester and his load shall be limited to the extent to be determined by the Dean. Probation may be removed by passing with grades of 3 or better in more than 50% of the units in which he has finals grades in the succeeding semester.

Dismissal

1. Any student who, at the end of the semester, obtains final grades below 3 in more than 75% but less than 100% of the total number of academic units in which he receives final grades shall be dropped from the rolls of the college.

2. Any student on probation in accordance with the preceding article who again fails in 50% or more of the total number of units in which he receives final grades shall be dropped from the rolls of his college or school subject to the provisions of the following article.

3. Any student dropped from one college shall not ordinarily be admitted to another unit of the University unless in the opinion of the Vice-Chancellor for Student Affairs his natural aptitude and interest may qualify him in another field of study in which case he may be allowed to enroll in the proper college or department.

Permanent Disqualification

1. Any student who, at the end of the semester, obtains final grades below 3 in 100% of the academic units in which he is given final grades shall be permanently barred from readmission to any college of the University.

2. Any student who was dropped in accordance with the rules on Dismissal and again fails so that it becomes necessary again to drop him, shall not be eligible for readmission to any college of the University.

3. Permanent disqualification does not apply to cases where, on the recommendation of the instructors concerned, the faculty certifies that the grades of 5 were due to the student’s unauthorized dropping of the subjects and not to poor scholarship. However, if the unauthorized withdrawal takes place after the mid-semester and the student’s class standing is poor, his grades of 5 shall be counted against him for the purpose of this scholarship rule.

The Dean shall deal with these cases on their individual merits in the light of the recommendations of the Vice-Chancellor for Student Affairs; Provided, that in no case of readmission to the same or another college shall the action be lighter than probation.

A grade of INC is not to be included in the computation. When it is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made. Required courses in which a student has failed shall take precedence over other courses in his succeeding enrollment.